Adding and amending staff access
There are many reasons for giving staff access to the Control Panel. It may be as simple as accessing the Patient Inbox or allowing staff to amend pages on the website.
Special Category Data under GDPR
As the site is designed to process Special Category Data (health data) under GDPR
- You can only assign users if they have access to an nhs.net email
- Auditing of access Special Category Data has to be done at user level so generic email accounts should not be used nor user accounts shared.
When creating a new user account you have the ability to limit their access to only those sections you wish them to have. Plus you can decide if they have the autonomy to publish changes or whether all their revisions need to be authorized.
Accessing the Add/Remove Staff Accounts Module
Navigate to Administration > Add/Remove Staff Accounts.
You will be presented with the following screen
Key Features
| Publisher | What are Publishing Rights |
| Gcm | What is Group Central Management |
| Access level |
Creating and Managing Access Levels If the Access Level Icon is in read - this user has access to Special Category Data |
Creating & Managing User Accounts
After selecting 'Add New User' or 'Edit' you will be resented with the following screen
- Complete all sections and save User.
- This will then issue a Temporary Password to the email you entered for the User.
Key Features
| Email address | This can only be an nhs.net email |
| UK Mobile | Additional Module if required |
| Default notification Channel |
There are two options
|
| Reset Password | |
| Access Level |
Creating and Managing Access Levels You will be warned if you are allocating a user an access level that contains access to Special Category Data. |
| Publisher | What are Publishing Rights |
| Active Account | Activate or deactivate an account. |